Welcome Note

We are a passionate team within the Finance division of Squid Consultancy Group (SCG), dedicated to ensuring excellence in every process. We manage vendor payments for all external procurement related to SCG and its subsidiaries.

We value our suppliers as critical partners who enable us to deliver high-quality solutions across software development, IT consulting, and digital services in South Asia, the UK, USA, and Europe.

This guide provides you with complete information on our payment policies, invoice submission guidelines, expected timelines, and contacts for assistance. For inquiries about specific transactions or invoices, please contact sales@squidconsultancy.co.uk.

Our Principles

• Customer First: We prioritise our relationships with suppliers, ensuring clear communication and smooth processes.
• Timely Vendor Payment: Prompt payment to our suppliers is a key priority.
• Three-Way Match Guaranteed: Payments are processed only after verifying purchase orders, goods/services receipts, and invoices for accuracy.
• Compliance and Controls Adherence: All payments comply with internal policies, regulatory requirements, and global financial standards.
• Best-in-Class Technology Adoption: We leverage modern financial systems for automated and efficient invoice processing.
• Industry-Wide Accounts Payable Best Practices: Our processes align with global accounts payable standards to ensure transparency and reliability.

Invoice Submission Guidelines

To ensure smooth processing, suppliers must submit invoices with the following details:

• Invoice Number & Date
• Purchase Order (PO) Number
• Vendor Name & Contact Details
• Description of Goods/Services
• Quantity, Unit Price, and Total Amount
• Bank Account Information for Payment
• Tax Identification Number (if applicable)

Submission Channels:

• Email invoices to sales@squidconsultancy.co.uk (for general invoices).
• Ensure invoices are sent in PDF format and are free of errors.
• Invoices received without required information may be delayed until complete details are provided.

What to Expect After Submission:

• Acknowledgement of Receipt: Within 24 hours of invoice submission.
• Verification & Approval: Invoice will undergo a three-way match with PO and delivery records.
• Processing Timeline: Approved invoices are scheduled for payment per our agreed vendor payment terms.
• Payment Notification: Suppliers will receive confirmation once payment is released.

Typical payment timelines depend on contractual terms and compliance with invoice submission standards.

Connect with Us

Our Finance team is committed to helping you quickly resolve any issues related to invoicing or payments.

• Maintain transparent and fair payment practices
• Ensure suppliers are paid accurately and on time
• Continuously improve processes using technology and best practices
• Foster strong and mutually beneficial relationships with all vendors